1. Introduction
Welcome to Rise Automation ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our employee management application.
Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the application.
2. Information We Collect
2.1 Personal Information
We collect the following personal information that you provide to us:
- Employee Details: Name, Employee ID, Department, Role, Contact Information
- Authentication Information: Username and encrypted password
- Profile Information: Profile picture/image
2.2 Automatically Collected Information
- Location Data: GPS coordinates for punch-in/punch-out tracking
- Attendance Records: Punch-in/out times, dates, and locations
- Task Information: Tasks assigned, task status, completion times
- Document Uploads: Files and documents you upload to the system
- Device Information: IP address, browser type, operating system
2.3 Camera and Gallery Access
We may request access to your device camera and photo gallery for:
- Uploading profile pictures
- Capturing and uploading documents
- Task-related image uploads
3. How We Use Your Information
We use the information we collect for the following purposes:
- Employee Management: Managing employee accounts, roles, and permissions
- Attendance Tracking: Recording and monitoring work hours and attendance
- Task Management: Assigning, tracking, and managing employee tasks
- Document Management: Storing and organizing work-related documents
- Authentication & Security: Verifying identity and securing accounts
- Reporting: Generating day reports and performance analytics
- Communication: Sending notifications about tasks, updates, and announcements
- Legal Compliance: Complying with legal obligations and regulations
4. Location Data Usage
We collect precise location data when you:
- Punch in at the start of your work shift
- Punch out at the end of your work shift
- Perform location-based tasks
Location data is used solely for:
- Verifying your work location
- Attendance record accuracy
- Work location compliance
Note: Location tracking is only active during punch-in/punch-out operations and is not continuously tracked throughout the day.
5. Data Sharing and Disclosure
5.1 Within the Organization
- Administrators: Have access to all employee data for management purposes
- Employees: Can only view their own personal data, tasks, and attendance records
5.2 Third-Party Service Providers
We may share data with trusted third-party service providers who assist us in:
- Cloud storage services (AWS S3/DigitalOcean Spaces)
- Database hosting services
- Analytics and monitoring services
5.3 Legal Requirements
We may disclose your information if required by law or in response to valid requests by public authorities.
6. Data Security
We implement industry-standard security measures to protect your personal information:
- Encryption: Passwords are hashed using secure algorithms
- JWT Authentication: Secure token-based authentication system
- HTTPS: All data transmission is encrypted using SSL/TLS
- Access Controls: Role-based access restrictions
- Rate Limiting: Protection against brute-force attacks
- Regular Backups: Data is regularly backed up to prevent loss
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.
7. Data Retention
We retain your personal information for as long as:
- You are an active employee of the organization
- Required for legal, tax, or regulatory purposes
- Necessary to resolve disputes or enforce agreements
After termination of employment, data may be retained for a period as required by law or organizational policies.
8. Your Rights
You have the following rights regarding your personal information:
- Access: Request access to your personal data
- Correction: Request correction of inaccurate or incomplete data
- Deletion: Request deletion of your data (subject to legal requirements)
- Consent Withdrawal: Withdraw consent for specific data processing activities
- Data Portability: Request a copy of your data in a structured format
To exercise these rights, please contact your administrator or use the contact information below.
9. Cookies and Tracking Technologies
We use the following technologies:
- Session Cookies: For authentication and session management
- JWT Tokens: For secure API authentication
- Local Storage: For storing user preferences and session data
10. Children's Privacy
Our application is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children under 18.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The updated version will be indicated by an updated "Last Updated" date. We will notify you of any material changes by:
- Posting the new Privacy Policy on this page
- Sending a notification through the application
- Requiring re-acceptance of the updated policy
You are advised to review this Privacy Policy periodically for any changes.
12. Consent
By using our application, you hereby consent to our Privacy Policy and agree to its terms. When you first use the application, you will be asked to accept this Privacy Policy before proceeding.